Colin Snow
Outlook's delay delivery service is a useful feature for those in different time zones who want to work normal hours and make it seem like they are in the correct timezone. However, it is important to note that this feature may not work if your computer is in sleep mode. While some users have reported that the delay delivery works for them even when their computer is asleep, others have found that the message will not send unless Outlook is open and running on the device at the time it is supposed to go out.
Characteristics and Values Table for Delay Delivery with Computer in Sleep Mode
| Characteristics | Values |
|---|---|
| Does Delay Delivery work if the computer is in sleep mode? | No, the computer needs to be on for the scheduled email to send. |
| Does the "Sent" timestamp show the actual time of sending? | Yes, the "Sent" timestamp will show the time the email was sent, not the delayed time. |
| Does the "Received" timestamp show the actual time of receiving? | Yes, the "Received" timestamp will show the time the email was received by the recipient. |
| Is there an alternative to keeping the computer on? | Yes, you can use the web interface, or send from Outlook on your phone, or use Gmail's scheduling feature. |
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What You'll Learn
- Outlook must be running for delayed delivery to work
- The computer must be on for delayed delivery to work
- The 'sent' timestamp will show the time sent, not the delayed time
- Gmail has a similar feature that works even if the computer is off
- Outlook will warn you if you exit the app with messages waiting to be sent
Outlook must be running for delayed delivery to work
Outlook's delayed delivery feature is a useful tool for scheduling emails to be sent at a later time. However, for this feature to work, Outlook must be running and connected to the internet at the time the email is scheduled to be sent.
This means that if your computer is asleep or Outlook is not open and running, the delayed emails will not be sent until you open your device and launch Outlook. Essentially, Outlook's delayed delivery feature is dependent on the application being active and online.
To clarify, when you schedule an email in Outlook and specify a delayed delivery time, the message is held in the Outbox folder until the designated time. During this period, Outlook must remain open and connected for the delayed delivery to function as intended.
If Outlook is not running or the device is asleep, the email will remain in the Outbox and will only be sent once you reopen Outlook or turn on your device. Therefore, it is important to ensure that Outlook is active and online during the delay period to ensure timely delivery of your scheduled emails.
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The computer must be on for delayed delivery to work
For delayed delivery to work, your computer must be turned on. This is true across different platforms, including Outlook and Gmail.
If you are using Outlook, your computer must be on and the Outlook application must be open and running for delayed delivery to work. If your computer is off or in sleep mode, the message will not be sent until you turn your computer back on. Instead of using the Outlook application, you can use the web interface for this feature, which will allow you to send delayed messages without having to leave the mail client open.
Similarly, if you are using Gmail, your computer must be turned on for delayed delivery to work. However, with Gmail, it does not matter if the Gmail tab or browser is open, as long as your computer is on.
It is important to note that if you are using the Outlook application, you can set up delayed delivery by composing a message, clicking on "Options," and then selecting "Delay Delivery." You can then choose the "Do Not Deliver Before" date and time. If you are using Gmail, you can access the delayed delivery feature by clicking on the arrow next to the "Send" button.
In conclusion, to ensure that your delayed messages are sent as intended, it is necessary to have your computer powered on. While the specific requirements may vary slightly between platforms, keeping your device active is a fundamental prerequisite for successful delayed delivery.
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The 'sent' timestamp will show the time sent, not the delayed time
When using Outlook's delay delivery feature, the "Sent" timestamp on your email will display the time you originally sent the message, not the time it was eventually delivered to the recipient's inbox. This means that if you schedule an email to be sent at a later time, the "Sent" timestamp will still show the time you initially composed and hit "send" on the message, rather than the delayed delivery time.
For example, if you compose an email at 9 pm and schedule it to be sent at 9 am the next day, the "Sent" timestamp will display 9 pm, even though the recipient did not receive the message until the following morning. This feature can be useful if you are in a different time zone and want to make it appear as though you are working during the standard workday in that time zone. By delaying the delivery of your emails, you can maintain the appearance of working standard hours while actually working a schedule that better suits your time zone.
It's important to note that for delayed delivery to work in Outlook, the Outlook application must remain open on your device. If you shut down your laptop or exit the Outlook application, the scheduled email will not be sent until you reopen Outlook. This is different from Gmail's delayed delivery feature, which does not require your device to be powered on or the Gmail application to be open for the scheduled email to be sent.
While the "Sent" timestamp will reflect the original sending time, the "Received" timestamp will accurately display the time the recipient received the message. This means that if you schedule an email to be delivered at a later time, the recipient will be able to see the time it was sent and the time it was received, which may differ.
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Gmail has a similar feature that works even if the computer is off
Gmail has a similar feature that works even if your computer is off. This is because Gmail runs on Google's servers and not locally on your computer. Therefore, as long as you have scheduled the delayed delivery of an email through the web interface (i.e. gmail.com in a web browser), it will be sent at the scheduled time, regardless of whether your computer is on or off.
However, if you have scheduled the delayed delivery of an email through a desktop app, such as Outlook, then the email will not be sent if your computer is off or sleeping. In this case, the email will only be sent once you turn on your computer and open the Outlook application.
It is important to note that this feature is not limited to Gmail and is also available on other email platforms, such as Outlook, as long as the application is open and running on your computer at the time the email is supposed to be sent. Additionally, it is always a good idea to keep an eye on your scheduled emails, as there may be instances where they are not sent as expected, even if your computer is on and the application is running.
By utilizing the delay delivery feature in Gmail and other email platforms, you can ensure that your emails are sent at the desired time, regardless of whether your computer is on or off. This can be particularly useful when sending emails to clients in different time zones or when you want to ensure that your email is sent during business hours.
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Outlook will warn you if you exit the app with messages waiting to be sent
When using the Microsoft Outlook email application, a warning will appear if you attempt to exit the application with unsent messages in your outbox. This is because Outlook cannot send emails when the application is closed. To prevent this warning from appearing, ensure that Outlook is open and running on your computer at the time you want your emails to be sent. This also applies if your computer is in sleep mode or hibernation.
To eliminate the warning, you can disable Offline mode and connect to your email server. Here are the steps:
- Launch Microsoft Outlook.
- Click the "Send/Receive" tab on the top navigation menu.
- Click the "Work Offline" option in the Preferences section to disable Offline mode.
- Click the "Send/Receive All Folders" button in the top navigation ribbon to send all pending emails.
- Close the Outlook program. The "Unsent Messages" warning should no longer appear.
It is important to note that Outlook must be open for delayed messages to be sent. If your computer is turned off or in sleep mode during the scheduled send time, the messages will not be sent until you open your laptop and launch Outlook.
To avoid this issue, you can use the web interface for the delayed send feature, which will send the emails at the scheduled time without requiring Outlook to be open on your computer. Alternatively, you can set up Windows Task Scheduler to pop up a prepared template in advance and send it to the Outbox, which will then be sent by Outlook when it is open and running.
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Frequently asked questions
No, Outlook delayed delivery does not work if your computer is asleep. The computer needs to be on and Outlook needs to be running for the scheduled emails to be sent.
Yes, you can use the Outlook web interface or the Outlook app on your phone. Alternatively, you can use Gmail's native delayed send feature, which does not require your computer to be on.
In the Outlook desktop application, compose a new message, click on "Options" and then "Delay Delivery". You can then choose "Do Not Deliver Before" and specify a date and time.
If you shut down your computer or exit Outlook, the delayed email will not be sent until you open Outlook again. Outlook will warn you if there are any unsent messages waiting to be delivered.
The delayed delivery feature is useful if you are working in a different time zone and want to make it look like you are working in the "correct" time zone, or if you want to send emails outside of business hours without the recipient realizing.
